The Challenge
A language school managed its courses, trainers and billing in various Excel spreadsheets. Scheduling was time-consuming, billing was error-prone, and getting an overview of revenue and profitability was hardly possible.
The requirement: a central system for all course scheduling and billing with meaningful reports.
Our Solution
We developed a comprehensive scheduling and billing system:
Trainer Management
Central management of all trainers:
- Availability and qualifications
- Compensation models and fees
- Performance overview per period
Trainee Management
Complete participant management:
- Master data and course assignments
- Attendance tracking
- Documentation of learning progress
Training Sessions
Flexible course scheduling:
- Session creation with duration and location
- Trainer assignment
- Room and resource planning
Automatic Billing
Billing at the push of a button:
- Calculation of trainer fees
- Invoicing customers
- Automatic payment reminders
Reporting Engine
Comprehensive reporting options:
- Billing overviews
- Training statistics
- Revenue and profit analyses
- Export to various formats
The Result
The language course management system has drastically reduced administrative effort:
- Automated billing instead of manual calculation
- Transparent scheduling of all courses and resources
- Meaningful reports for management
- Scalable solution for a growing course offering